How to Extract Phone Numbers From MSG Files With Accuracy?

If you also have bulk Outlook messages and want to extract phone numbers from MSG files for professional or personal requirements, then this blog is made for you only. Thus, opening, finding, extracting, and saving each phone number from batch MSG data is not a piece of cake, and therefore, to ease this situation, we prepared this complete guide. It contains the most common reasons, manual ways to save phone numbers from MSG files, professional tool, and their effects on efficiency. Hence, reading about all of this will assist you in choosing the best method to extract phone numbers from MSG files locally on the device. So, without any delay, let’s dive in!

What Is The Need to Extract Phone Numbers From MSG Files?

• The process to save phone numbers from MSG files helps the user to auto-fill contacts in the CRM, which makes database management faster and easier.
• In the case of digital forensic investigations or legal trials, the user needs to extract phone numbers from MSG files so that they can keep a record of contacts where one has connected.
• If someone is a marketing expert, then also they need a list of contacts where they have connected the consumers before and want to pitch them again, keep a record of that, or do other similar drills of marketing.
• Apart from this, saving the phone numbers present in MSG files also help in keeping a backup of the important contact info so that they are accessible whenever needed.
• In addition to this, users who belong to operations or IT teams also require a solution to extract phone numbers from MSG files.

Note: Overall, the situation and need to saving MSG contact information may very depending on the use case. However, above we shared the most common situations that one encounter and ultimately seek phone number extraction solutions.

How to Save Phone Numbers From MSG Files Manually?

The manual way is quite lengthy, complex, and indirect, but it has been followed for ages and has assisted a lot of MSG file owners to save phone numbers from MSG files precisely. The steps to use this conventional solution are as follows:

1. Navigate to the location where the MSG files are saved.
2. Log in to your Microsoft Outlook account.
3. Now, double-click on any MSG file to open it directly in Outlook.
4. Once done, scroll through the MSG file and look for numbers there.
5. You can also press the keys Ctrl + F and find the suffix such as “+”, “( )”, “tel”, “phone”, “mobile”, “91”, etc.
6. Once you find the required phone numbers, copy them.
7. Further, paste them into any text editor or data manager such as MS Word, Notepad, MS Excel, etc.
8. At last, save the file in either CSV, vCard, PDF or another file format of your choice.

Drawbacks of the Manual Way

• Scanning and finding contacts from each MSG file is very time-consuming and hectic.
• There is no automation or bulk MSG support at all.
• One must have access to an active Outlook account to perform this manual solution.
• It is not approved for professional drills where the MSG data are crucial and present in thousands.
• This method cannot work for old or large MSG files, as Outlook may not support them.

Professional Solution to Extract Phone Numbers From MSG Files

MSG files can contain anything, including emails, contacts, appointments, notes, etc., and if the user wants to only save phone numbers from the MSG files, then they can rely on an MSG Converter. This tool allows them to select the desired MSG data and convert it into vCard and CSV, which is primarily used to save contacts. Moreover, it also has advanced filters, a saving location option, a file-naming feature, quick output generation time, independence from Outlook, etc., which make it the best fit for professional drills. However, the condition is that the MSG file must contain contact details otherwise, the output can vary. Therefore, the quick steps to use this bulk MSG Phone Number Extractor tool are as follows.

1. Install the tool and run it on your device.
   
2. Now, using the Select Files or Select Folders option, choose the MSG data.
   
3. Next, from the file saving option, choose CSV.
   
4. Further, select the saving location of the output.
   
5. At last, apply the filters you require and click on Convert to save MSG in CSV format.
   

Alternative Way: Apart from choosing the CSV option, one can also convert MSG to vCard by following the same steps above, except for the file-saving format. 

Why MSG Phone Number Extractor Is A Reliable Solution?

• It has 35+ file-saving options which include standard file formats and email clients such as DOC, GIF, EML, PST, Yahoo, Gmail, Thunderbird, etc.
• This utility supports bulk action, which saves a lot of user resources.
• It has advanced filters such as To, From, CC, BCC, Root Folder, Excluded Folder, Subject, etc., which help in quality or decluttered output.
• The tool is safe from all sorts of adware, malware, or viruses, which ensures data integrity and originality throughout the conversion process.
• There are file-saving destination options and naming options, which result in organized output and easy access to the files.
• This tool runs even in offline mode and has a free demo version as well, which helps the user boost their efficiency and explore the functionality of the tool, respectively.
• Once the process to extract phone numbers from MSG files completes, it shares a summary report as well which carries the insight of the entire procedure.

Conclusion

In this complete blog post, we highlighted the conventional and professional way to extract phone numbers from MSG files. And, thus came to the conclusion that relying on the automated MSG Phone Number Extractor is a great alternative. It is safe, secure, and fast to use, which is not the case with the manual way. Overall, for users who need a one-stop solution to deal with bulk MSG files professionally, this is the best solution for sure.